Creating a Patient

Doctor

Every medical record belongs to a patient. This page covers registering a new one and finding someone already on file.

Before you start

Signed in, with a workspace selected. See Authentication.
The patient details you have to hand. Only two fields are required; the rest can follow later.

The patient list

The Patients menu holds everyone you have registered, with their record number and contact details.

Patient list page with a search box, patient cards showing record number and phone, and an Add Patient button — Search by name or record number using the box at the top.

Record numbers are generated automatically when a patient is registered — there is nothing to fill in yourself.

Registering a new patient

Press Add Patient in the top right.

Fill in the Full Name as it appears on their ID. This is the only identity field that is required.

New patient form with full name, NIK or passport number, and cascading SATU SEHAT address fields — An asterisk marks a required field.

Add the NIK / Passport Number if you have it. It is optional for everyday use, but required if this patient's records will be submitted to SATU SEHAT.

For SATU SEHAT patients, complete the SATU SEHAT address — province, city or regency, district, and village are chosen in order. Each choice unlocks the list below it.

Fill in the supporting fields: date of birth, sex, phone, home address, emergency contact, and their relationship to the patient.

Lower part of the patient form with phone, date of birth, sex, address, emergency contact, and family relationship fields — Date of birth is what age is calculated from.

Press Register Patient. The patient is immediately selectable when recording.

Registering during a recording

You do not have to leave the recording flow for an unregistered patient. When you start recording, choose New Patient in the patient type dialog and the same form opens. See Creating a New EMR.

Required and optional fields

Field	Status	Notes
Full name	Required	As it appears on their ID
Date of birth	Required	What age is calculated from
NIK / passport number	Optional	Required for SATU SEHAT submission
SATU SEHAT address	Optional	Required for SATU SEHAT submission
Sex	Optional	Used to personalise the consultation
Phone	Optional	For contacting the patient
Home address	Optional	—
Emergency contact & relationship	Optional	Who to call in an emergency

Fill in the NIK early if you can

The NIK and administrative address are only needed when a record goes to SATU SEHAT — but adding them later means editing patient data mid workflow. Capturing them at registration saves that step.

Patient data is stored encrypted, and the NIK uses a separate encryption key. The usual rule still applies: enter only what you actually need, and make sure the patient knows their data is being recorded.

If something goes wrong

Symptom	Most common cause
The patient is missing while recording	They are registered in another workspace — check the active clinic
Search does not find the patient	Try the record number instead of the name
SATU SEHAT submission is rejected	The patient's NIK or administrative address is incomplete
The region list stays empty	Pick the level above first — cities only load once a province is chosen